University of Indianapolis

Accounting

Office Hours | Contact Info

The Accounting Office is responsible for developing and overseeing the budget process; financial planning, analysis and reporting; procurement; and other financial needs of the institution.

Banner Finance

Banner Self-Service Requisition Instructions
Instructions for entering Purchase Requisitions

Banner Self-Service Budget Inquiry Instructions
How-to guide for accessing budget information in UIndy Self-Service.

Expense Chart of Accounts
Budget account codes and subset codes

University Credit Card

Account Group Manager Training
SDG2 Fifth Third Bank MasterCard online reconciliation instructions

Fifth Third Bank SDG2 Login
Online reconciliation system

Fifth Third Portal User Guide
Commercial Cardholder Portal (CHP) user guide

Summary Authorization Form
Form to accompany monthly credit card reconciliation documents and receipts

Credit Card Cash Advance Policy
This policy addresses advancing funds to faculty, staff, or students for University activities.

UIndy Business Credit Card Application & Change Requests
Complete this form to request a new UIndy credit card

Vendor Links & Files

Vendor Names & IDs
List of vendor names and a-numbers

UPS Campus Ship
Ship packages via UPS from the box in Schwitzer (north wall next to student mailboxes). Supplies are provided. 6:30 p.m. daily pick up time. Packages too large to fit in the box can be sent to Physical Plant or left at the bookstore for UPS pick-up (providing paperwork is completed and attached).

Templates

Donation Recipient Letter
Letter template when presenting a donation on behalf of your organization from the University

Travel 

Domestic Travel Expense Policy & Voucher
Guidance and expense voucher form for travel-related expenses, including business meals, that may be paid for by the University

Standard Mileage Rates
Effective August 1 – December 31, 2022, the IRS standard mileage reimbursement rate is $0.625 per mile.

Forms

Payment Request Form (Formerly Disbursement Voucher)
Complete this form for reimbursements and for vendor payments (previously miscellaneous disbursement)
Excel – Payment Request Form
PDF – Payment Request Form

Lost Receipt Affidavit
Form for completion if you’ve incurred an expense while conducting UIndy business but lost, misplaced, or did not receive a detailed receipt

UIndy Tax Exempt Form
Please contact Accounting at accounting-accountspayable@uindy.edu to request a tax exempt form.

Policies & Procedures

Cash Advances
Advancing funds to faculty, staff, or students for University activities.

PCI Compliance & Payment Card Processing Policy
Standards adhered to in order to limit liability and to continue to process payments using payment cards.

Office Supplies

Login & Purchase Office Supplies
Designated personnel with an Office 360 account may purchase supplies for UIndy offices

Add or Remove an Office 360 Account
Fill out this form to add a new user to Office 360 or to remove an Office 360 user